Use an Accountant's Copy working file in QuickBooks Desktop - Step 2: Create an Accountant's Copy
Check out on how to create an Accountant's Copy for specific details. Check out on how the accountant's file transfer works to learn more. While accountant changes are pending You can work in the. Here's what you can do: Add new entries to any of your lists Create, edit, and delete transactions Edit the list information Turn on Payroll However, while accountant's changes are pending, you can't make these changes: Edit or delete existing accounts Send Assisted Payroll Data or Direct Deposits to Intuit.
Reconciliation It's possible to reconcile your accounts with a pending Accountant's Copy. Working on Accountant's Copy from client QuickBooks Desktop prevents you from editing information or transactions that may conflict with your client's work. QBA working file , you may encounter disabled or sometimes highlighted areas in a client's file: Highlighted background: Information entered in these fields is included in the change file that you send back to your client Non-highlighted background: You can change the information in non-highlighted fields, if necessary, but the changes aren't included in the change file you send back to your client There are also some specific limitations of the type of changes you can make.
Note: You can't change an item to another type on the Item List. Transactions When working on transactions, you can make the following changes in an Accountant's Copy: Add, edit, and delete most types of transactions dated on or before the dividing date Add new transactions dated after the dividing date Edit account and tax information for existing items tax line mapping can't be sent back to the client Temporarily change preferences Make adjusting entries Add a new account You can't make the following changes: Add, delete, and edit but not void payments received Add, edit, void, or delete sales tax payments Add or use credit card processing Create non-posting transactions such as estimates and sales orders Edit or void bill payments by credit card Transfer funds between accounts Add or edit the routing number.
Payroll When working on payroll-related items, you are generally restricted from making changes in the Accountant's Copy. You can't make the following payroll-related changes in an Accountant's Copy: Add, edit, or delete payroll items Create, edit, delete, or void payroll payments Enter, edit, or delete time sheet data.
What else you can and can't do When working in an Accountant's Copy, you can make the following changes: Print forms in the historical period Create, adjust, and print forms You can't send adjustments back to the client Create new reports Add new customers, suppliers, employees, and items Exceptions are identified as disabled fields in the Accountant's Copy Add accounts You can't make the following changes in an Accountant's Copy: Import data from Excel, Web Connect, and QuickBooks timer files Manage service keys buy additional licenses Use planning and budgeting tools Use online banking services Add routing number Additionally, you can't send the following changes back to the client: User or password changes Changes to memorised reports Changes to preferences.
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Improved Performance. These cookies tell us how customers use our website. We study and organize this data to help us optimise our content and provide you with personalised experiences. Here's what you can do:. It's possible to reconcile your accounts with a pending Accountant's Copy.
However, your reconciliation may be rolled back if you clear transactions dated on or before the dividing date, or if your accountant reconciles the Accountant's Copy and undoes your reconciliation.
Reconciliations performed in an Accountant's Copy are limited to transactions. If the number of transactions reconciled is more than , then the reconciliation won't import into the client file. QuickBooks Desktop prevents you from editing information or transactions that may conflict with your client's work. It also prevents your client from editing the information before the dividing date to avoid conflict with any changes you make.
When working in an Accountant's Copy the. QBA working file , you may encounter disabled or sometimes highlighted areas in a client's file:. The following sections provide details about the specific changes you can and can't make in an Accountant's Copy.
When working on transactions, you can make the following changes in an Accountant's Copy:. When working on payroll-related items, you are generally restricted from making changes in the Accountant's Copy. Although you can still process payroll tax forms. This article is part of a series about Accountant's Copy in QuickBooks.
To learn more about this feature, check the following articles:. Need to make changes or updates to your accounts or subscriptions? Visit the Account Management Page.
QuickBooksHelp Intuit. If an accountant makes changes using features that aren't available in the client's version of QuickBooks Desktop, changes will not import to the client's file.
That's why you need to upgrade your file when you open an Accountant's Copy in newer version of QuickBooks Desktop. Ideally, the client and accountant using the Accountant's Copy feature should use the same version or year of QuickBooks Desktop. But don't worry, you can still work on the Accountant's Copy using a different version as long as the gap between the versions is just one year, and the accountant has a more recent version.
You and your accountant can exchange Accountant's Copy file on a USB, attach it on email, or share it through cloud service like Box.
You can send back the updated version in the same way.
Quickbooks desktop accountants copy. Create an Accountant's Copy of your company file in QuickBooks Desktop
But don't worry, you can still work on the Accountant's Copy using a different version as long as the gap between the versions is just one year, and the accountant has a more recent version. You and your accountant can exchange Accountant's Copy file on a USB, attach it on email, or share it through cloud service like Box. You can send back the updated version in the same way. Check out on how to create an Accountant's Copy for specific details.
Check out on how the accountant's file transfer works to learn more. While accountant changes are pending You can work in the. Here's what you can do: Add new entries to any of your lists Create, edit, and delete transactions Edit the list information Turn on Payroll However, while accountant's changes are pending, you can't make these changes: Edit or delete existing accounts Send Assisted Payroll Data or Direct Deposits to Intuit.
Reconciliation It's possible to reconcile your accounts with a pending Accountant's Copy. Working on Accountant's Copy from client QuickBooks Desktop prevents you from editing information or transactions that may conflict with your client's work. QBA working file , you may encounter disabled or sometimes highlighted areas in a client's file: Highlighted background: Information entered in these fields is included in the change file that you send back to your client Non-highlighted background: You can change the information in non-highlighted fields, if necessary, but the changes aren't included in the change file you send back to your client There are also some specific limitations of the type of changes you can make.
Note: You can't change an item to another type on the Item List. Transactions When working on transactions, you can make the following changes in an Accountant's Copy: Add, edit, and delete most types of transactions dated on or before the dividing date Add new transactions dated after the dividing date Edit account and tax information for existing items tax line mapping can't be sent back to the client Temporarily change preferences Make adjusting entries Add a new account You can't make the following changes: Add, delete, and edit but not void payments received Add, edit, void, or delete sales tax payments Add or use credit card processing Create non-posting transactions such as estimates and sales orders Edit or void bill payments by credit card Transfer funds between accounts Add or edit the routing number.
Payroll When working on payroll-related items, you are generally restricted from making changes in the Accountant's Copy. You can't make the following payroll-related changes in an Accountant's Copy: Add, edit, or delete payroll items Create, edit, delete, or void payroll payments Enter, edit, or delete time sheet data. What else you can and can't do When working in an Accountant's Copy, you can make the following changes: Print forms in the historical period Create, adjust, and print forms You can't send adjustments back to the client Create new reports Add new customers, suppliers, employees, and items Exceptions are identified as disabled fields in the Accountant's Copy Add accounts You can't make the following changes in an Accountant's Copy: Import data from Excel, Web Connect, and QuickBooks timer files Manage service keys buy additional licenses Use planning and budgeting tools Use online banking services Add routing number Additionally, you can't send the following changes back to the client: User or password changes Changes to memorised reports Changes to preferences.
Was this helpful? Yes No. You must sign in to vote, reply, or post. Sign in for the best experience Ask questions, get answers, and join our large community of QuickBooks users. We have to collect some data when you use this website so it works and is secure.
We'd also like your consent to collect data to study how people use our site. Doing so helps us improve our services and allows us to tailor the marketing you see on our site. You and your accountant can exchange Accountant's Copy file on a USB, attach it on email, or share it through cloud service like Box. You can send back the updated version in the same way. Check out on how to create an Accountant's Copy for specific details.
Check out on how the accountant's file transfer works to learn more. While accountant changes are pending You can work in the. Here's what you can do: Add new entries to any of your lists Create, edit, and delete transactions Edit the list information Turn on Payroll However, while accountant's changes are pending, you can't make these changes: Edit or delete existing accounts Send Assisted Payroll Data or Direct Deposits to Intuit. Reconciliation It's possible to reconcile your accounts with a pending Accountant's Copy.
Working on Accountant's Copy from client QuickBooks Desktop prevents you from editing information or transactions that may conflict with your client's work. QBA working file , you may encounter disabled or sometimes highlighted areas in a client's file: Highlighted background: Information entered in these fields is included in the change file that you send back to your client Non-highlighted background: You can change the information in non-highlighted fields, if necessary, but the changes aren't included in the change file you send back to your client There are also some specific limitations of the type of changes you can make.
Note: You can't change an item to another type on the Item List. Transactions When working on transactions, you can make the following changes in an Accountant's Copy: Add, edit, and delete most types of transactions dated on or before the dividing date Add new transactions dated after the dividing date Edit account and tax information for existing items tax line mapping can't be sent back to the client Temporarily change preferences Make adjusting entries Add a new account You can't make the following changes: Add, delete, and edit but not void payments received Add, edit, void, or delete sales tax payments Add or use credit card processing Create non-posting transactions such as estimates and sales orders Edit or void bill payments by credit card Transfer funds between accounts Add or edit the routing number.
Payroll When working on payroll-related items, you are generally restricted from making changes in the Accountant's Copy. You can't make the following payroll-related changes in an Accountant's Copy: Add, edit, or delete payroll items Create, edit, delete, or void paychecks Enter, edit, or delete time sheet data Create, edit, delete, or void Direct Deposit checks for vendors Send Assisted Payroll Data or Direct Deposits to Intuit. What else you can and can't do When working in an Accountant's Copy, you can make the following changes: Print and forms in the historical period Create, adjust, and print , , and W-2 forms You can't send adjustments back to the client Create new reports Add new customers, vendors, employees, and items Exceptions are identified as disabled fields in the Accountant's Copy Add accounts You can't make the following changes in an Accountant's Copy: Import data from Excel, Web Connect, and QuickBooks timer files Manage service keys buy additional licenses Use planning and budgeting tools Use online banking services Add routing number Additionally, you can't send the following changes back to the client: User or password changes Changes to memorized reports Changes to preferences.
Was this helpful? Yes No. If your accountant adds inventory transactions to the Accountant's copy, they won't have your Advanced Inventory details. This includes things like serial numbers, inventory sites, or lot numbers.
You can add this info manually if you need it. It also restricts certain activities to avoid conflicting with your accountant's changes.
The message stays until you get the file back and import your accountant's changes , or until you remove the Accountant's Copy restriction. Need to make changes or updates to your accounts or subscriptions? Visit the Account Management Page. QuickBooksHelp Intuit. Hover over Accountant's Copy and then hover over Client Activities. Select Save File and then Next. Select Accountant's Copy and then Next. Enter the dividing date.
Then select Next. Hover over Accountant's Copy and hover over Client Activities. Select Send to Accountant and then Next.
